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Tips To Assist You In Purchasing Copiers For Your Company's Office

by Taylor Hughes

If you own a business or manage an office, you know how important it is for employees to have access to all of the tools needed for them to do their jobs. These tools may include things like computers, cell phones, and copiers. Most offices need at least one commercial-grade copier, and larger offices with many employees may need multiple copiers. Whether you are opening a new office or upgrading the existing equipment, it is essential to be prepared and knowledgeable when buying new copiers. Use the following tips to help you purchase one or more new copiers for your company's office space:

Consider Your Company's Copying Needs

Before you begin to look at different copiers for sale, it is in your best interest to analyze the copying needs of your company. Copiers come in different speeds; for example, one model may be able to print around 35 pages per minute, while another model may have the ability to print 75 pages per minute. If your employees are typically copying short reports, it may not make sense to pay more money for a copier that prints faster. Likewise, you will need to determine if your company has a need for a color copier. In some cases, it may make more sense to buy a less expensive black and white copier if your company rarely has a need for color copies.

Request Bids

When it comes to commercial-grade copiers, you shouldn't just randomly make a purchase. Commercial-grade copiers are not inexpensive, so you are much better off requesting bids from several different vendors before you decide who to purchase from. This is especially true if you are planning on buying multiple copiers. Requesting several bids is the best way to ensure that you get the most competitive price available. When looking at the bids, always consider the reputation of the vendor, as well as the warranties offered.

Schedule a Demonstration

Once you find a vendor that you're interested in buying from, take the time to schedule an appointment for a demonstration of the copier that you want to buy. A demonstration will give you insight into how easy it is to use the copier, as well as the quality of the prints made. The last thing that you want is to buy a copier without first seeing it only to discover that it is difficult to operate or doesn't create high-quality copies.